Equipment dealer accounting software

Clean Books From the Counter to the Close

Flyntlok posts every sale, work order, rental, and receiving voucher to QuickBooks Online, Sage Intacct, or Xero, and your team decides when entries post. Payments land on the sale, floor plans and warranty are built in, and for U.S. dealers, Flyntlok Managed Accounting brings dealership accounting experts to your books.

Running dealerships across four countries

US
United States
CA
Canada
AU
Australia
NZ
New Zealand
QuickBooks
Sage Intacct
Xero
Gravity Payments
Avalara
QuickBooks
Sage Intacct
Xero
Gravity Payments
Avalara
QuickBooks
Sage Intacct
Xero
Gravity Payments
Avalara
A dealer and an accountant reviewing numbers on a tablet in a dealership office, with zero-turn mowers in the showroom behind them
3
Accounting systems Flyntlok posts to: QuickBooks Online, Sage Intacct, and Xero
9
Releases in a row with accounting and finance updates
0
Sales keyed twice to get them into the books
New
Managed Accounting for U.S. dealers, launched Oct 20, 2026
Why it matters

Every sale ends up in your books. Nobody should key it twice.

The counter takes the payment, receiving books the vendor invoice, and service bills the warranty job. In Flyntlok, each one becomes the right entry in your accounting system, so the back office spends the day checking numbers instead of typing them.

Construction equipment dealership accountant reviewing the Flyntlok dashboard on a monitor and tablet
“For accounting, it integrates so well and the accounting team would much rather have a true accounting system. So, you get the best of both worlds.”

Cody Savell, Director of Operations, TraxPlus, on Flyntlok and Sage Intacct

7:30 am in the back office

Yesterday's sales are already in the books. Posting history shows the one that needs a second look.

Connected accounting

Run the dealership in Flyntlok. Keep the books where your accountant works.

Flyntlok doesn't make you trade your accounting system for a DMS ledger. It posts every department's activity to QuickBooks Online, Sage Intacct, or Xero, and your accountant keeps the chart of accounts, bank feeds, and add-ons they already use.

  • QuickBooks Online, Sage Intacct, or Xero

    Two-way sync with all three. QuickBooks Online since day one, Sage Intacct since August 2023, and Xero for dealers in Australia and New Zealand.

  • Every department posts on its own

    Parts, service, rental, whole goods, purchasing, and point of sale become the matching invoices, bills, payments, and journal entries.

  • Your team decides when entries post

    Post automatically, or when your controller is ready, so entries get checked before they reach the general ledger.

  • See what posted, and what didn't

    The QuickBooks Online Manager and Sage Controls keep a posting history, with links back to every document.

  • Permissions for the books

    Decide who can post or reverse transactions and who can edit accounting fields on customers and items.

  • Bills from receiving

    Receiving vouchers become bills, and due dates fill in from the vendor's terms.

Intuit App Partner Silver badge

Intuit App Partner, Silver

QuickBooks-certified support team

Dealership office manager on a headset video call with a Flyntlok accounting specialist, with a skid steer and tractors outside
“This service is priceless.”

Bob Jennings, Owner, RJ's Outdoor Power

9:00 am with Flyntlok's accounting team

A specialist checks yesterday's postings and fixes the one that errored before it turns into a month-end problem.

New: Flyntlok Managed Accounting

Clean books. Clearer decisions.

Flyntlok Managed Accounting combines dealership accounting expertise with deep knowledge of your DMS. We keep your financials accurate, catch problems before they compound, and surface the numbers that matter most to your dealership. Currently offered to dealers in the United States.

  • Accounting Assurance

    Financial statement review tied to revenue and cost of goods sold, inventory reconciliation between QuickBooks Online and Flyntlok, and daily posting checks with error resolution.

  • Dealer Financial Management

    Everything in Accounting Assurance, plus dealership metrics and benchmarking, floor plan reconciliation, and warranty and rebate tracking.

  • Managed Accounting Operations

    Everything above, plus bank reconciliation for deposits and cards, expense categorization, and payment posting and reconciliation.

11:00 am at the parts counter

A contractor taps a card on the counter reader. The payment and the card fee land on the sale.

PaymentsACH now live

Get paid at the counter, on the phone, or in the field.

With Gravity Payments built into the sale, customers pay the way they want and the payment posts to the invoice. Card payments match your bank deposits, so nobody chases receipts at the end of the day.

5

Ways customers pay by card or bank, right from the sale

0

Raw card numbers stored in Flyntlok. Gravity tokenizes saved cards.

Payment options from the Gravity Payments integration page and the May 14, 2026 release notes.

Flyntlok payment screens on a laptop, a tablet, and a phone

Ways to get paid in Flyntlok

On every sale:

  • Tap, chip, or swipe on Clover or Pax readers
  • Text to pay with your store's logo
  • Saved cards and ACH bank payments

Payments post to the sale and reconcile with your deposits.

  1. 01

    Ring up the sale

    Parts, service, rental, or a whole good, all on one invoice with tax figured in.

  2. 02

    Take the payment your way

    Card reader, keyed card, text to pay, saved card, ACH, or charge to account.

  3. 03

    The payment posts to the sale

    The card fee, signature, and approval stay with the invoice.

  4. 04

    Deposits match the books

    Payments reach your accounting system with the sales order, customer, and payment type on each deposit.

Getting paid faster, year after year

See every release note→
  1. 2021

    Text to pay and keyed card payments

  2. 2023

    Gravity emergepay readers and signatures on the card device

  3. 2024

    Saved cards on the customer dashboard

  4. 2025

    Interstate Billing Service at the point of sale

  5. 2026

    ACH payments, plus control over who can waive card fees

Dealership controller reviewing financial dashboards with two colleagues, with tractors on the lot outside
“That real-time balance sheet is amazing.”

Katie Stephens, Controller, RTL Equipment

1:30 pm at the controller's desk

Floor plan interest for every financed machine comes straight off the lender's statement.

Built for dealer books

The dealer work a generic ledger doesn't know about.

Floor plans, warranty credits, customer deposits, and credit holds don't fit neatly in off-the-shelf accounting. Flyntlok handles them where the work happens, then posts the result to your books.

  • Floor plan, machine by machine

    Receive a floored machine to its lender's liability account, and see each machine's balance sheet on its dashboard.

  • Floor plan interest in one upload

    Import journal entry lines from the lender's statement. Flyntlok matches each machine by serial number, so 100+ lines don't get keyed by hand.

  • Warranty credits matched to the repair

    Split warranty and customer-pay work on one work order, and keep the manufacturer's claim number on the job.

  • Deposits that stay with the job

    Deposits taken on a work order show as reserved, so they don't get spent on a different sale.

  • Credit limits and account holds

    Warn the counter when a customer is over the limit, or hold charge-to-account payments with the reason attached.

  • Payoffs, rebates, and commissions

    The Commission Report shows each machine's vendor invoice number, so payoffs and rebates get confirmed in one place.

2:30 pm at the receiving dock

A vendor invoice shows up with the freight. Smart Receive reads it before anyone types a line.

Flyntlok AI

AI that keeps mistakes out of the books.

The cheapest error to fix is the one that never posts. Flyntlok AI reads vendor invoices, writes up repairs, and checks work orders for parts nobody billed, before the numbers reach accounting.

Flyntlok AI screens on a laptop, a desktop monitor, and a second laptop

Smart Receive

Reads vendor invoices and packing slips into receiving, so costs, freight, and quantities match the bill.

Smart Tech Notes

Turns a tech's voice note into a clean Complaint, Cause, and Correction, ready for warranty and the invoice.

AI Review

Checks job notes against the parts list and flags fluids and supplies before the invoice goes out.

Smart Campaigns

Finds customers worth a text, like open quotes and trade-in candidates, and drafts the message.

Flyntlok AI

$0

Extra cost for AI

All four tools come with every Flyntlok account. Texting costs for Smart Campaigns depend on your dealership's needs.

See Flyntlok AI for dealers
Two dealership staff reconciling inventory paperwork at a desk, with a skid steer outside the window
“It's easier to question it one or two days after it's been closed than a month later.”

Katie Stephens, Controller, RTL Equipment, on reviewing entries the next day

3:45 pm in the back office

Parts inventory in Flyntlok and the inventory account in the books get compared line by line.

Reconciliation

Trust the number on your balance sheet.

Parts inventory is one of the biggest assets a dealer carries, and the DMS and the books don't always agree. Flyntlok shows what moved on each side, so reconciling is a monthly habit instead of a year-end cleanup.

  • Parts Inventory Reconciliation

    Compare parts inventory in Flyntlok with QuickBooks Online, Sage Intacct, or Xero, and see why the two differ.

  • Nightly valuation reports

    Inventory valuation and reconciliation reports land every morning, with account data from QuickBooks Online or Sage Intacct.

  • Bank deposits with detail

    Deposits post with the sales order, customer, and payment type, so they match the bank line.

  • A log for every machine cost change

    See who changed a machine's cost, when, where it came from, and the old and new values.

  • Item history across every location

    Trace where stock moved, even at a location you've closed.

  • Catch it the next day

    Review each day's postings while the sale is still fresh, not at month-end.

Dealership owner reviewing reports across three monitors, with equipment on the lot outside
“You can't manage what you can't measure.”

Thomas Huling, CFO, Craig Taylor Equipment

4:45 pm in the owner's office

The owner checks profit by location while the lot is still busy.

Reporting

Profit by location, brand, and machine.

Flyntlok tags every transaction with where it happened and what it was, so your accounting system can report by location without a second chart of accounts.

  • One chart of accounts, every location

    Each sale lands on the right branch, so finance gets location P&Ls without duplicate setup.

  • Dimensions in Sage Intacct

    Break out P&L by location, brand, salesperson, product line, or serial number.

  • Departments on every journal entry

    Journal entries carry a department to Sage Intacct and a class to QuickBooks Online.

  • Every machine's position

    Cost, attachments, floor plan, and liabilities on each machine's dashboard.

  • Big reports that don't slow the counter

    Large reports run on their own back end, so the counter stays quick.

  • Multi-currency when you need it

    Buy from foreign vendors, and invoice in your customer's currency (beta).

Accounting myths, busted

Five things dealers hear about keeping the books outside the DMS.

Plenty of dealers worry that a separate accounting system means more work. Nic Thamert, Flyntlok's Lead Accounting Specialist and a former dealership controller, put the biggest worries to the test on Flyntlok Unlocked.

Myth 1

Busted

“Two systems means entering everything twice.”

The sale gets entered once, in Flyntlok, and the integration creates the matching transaction in your books. Your team decides when entries post.

Myth 2

Busted

“Accounting outside the DMS means less visibility.”

Parts can check invoice and payment status in Flyntlok without logging into the books, and finance keeps its reports. Nic's take: you gain visibility with two systems.

Myth 3

Busted

“Month-end close gets harder.”

Bank feeds let you reconcile all month. Nic's bank reconciliation went from two or three hours to a few minutes once daily transactions were matched.

Myth 4

Busted

“A separate integration means less control.”

Permissions limit who can post or reverse, accounting access stays with accounting, and entries can be reviewed before they post.

Myth 5

Busted

“QuickBooks is too generic for equipment dealers.”

Flyntlok adds the dealer pieces: warranty billing, floor plan with lender liability accounts, location reporting on one chart of accounts, and machine depreciation.

Bonus myth

Busted

“When something breaks, I'm stuck between two vendors.”

Flyntlok owns the integration from setup through daily use, and its accounting specialists hold QuickBooks certifications.

Want the whole conversation? Nic Thamert busts all five on Flyntlok Unlocked.

Hear Ep.5: Top 5 accounting myths→
Shipped, not promised

Accounting and finance updates in nine releases in a row.

Here's what the last nine releases delivered for the back office, straight from the release notes. Each one reached every Flyntlok dealer the day it shipped.

  1. Jun 25

    Out-the-door pricing that holds

    Shipping now counts toward the target price, and a courtesy adjustment line keeps the total exact.

  2. Jul 9

    Due dates that set themselves

    Receiving voucher due dates now follow the invoice date and the vendor's terms.

  3. Jul 23

    Bank deposits you can match

    QuickBooks Online deposits now show the sales order, customer, and payment type.

  4. Aug 6

    Card fees that stay on

    A new permission controls who can waive the card fee at the counter.

  5. Aug 20

    Departments on Sage entries

    Every journal entry line carries a department to Sage Intacct, and duplicate bills get blocked.

  6. Sep 3

    Deposits kept with the job

    Work order deposits show as reserved, so they don't get spent on another sale.

  7. Sep 17

    Floor plan interest in one upload

    Import journal entry lines from a spreadsheet, and hold accounts that are past due.

  8. Oct 1

    A template for journal imports

    Download a ready-made template, and see what's left to bill on a rental.

  9. Oct 15

    The QuickBooks Online Manager

    A cleaner posting page with a posting history, plus the same history in Sage Controls.

Every update reaches every Flyntlok dealer at no extra cost. See every release note.

Before you buy

Five questions to ask any DMS vendor about accounting.

Every DMS says it handles accounting. These five questions show whether it works with the books your accountant already trusts, or locks you into a ledger of its own.

1

Which accounting systems do you connect to, and does the sync go both ways?

A built-in ledger or a one-way export keeps your accountant working around the DMS.

QuickBooks Online, Sage Intacct, and Xero, with two-way sync.

2

Can my controller review entries before they post, and see what posted?

A mistake caught the next day is cheaper than one found at month-end.

Yes. Your team decides when entries post, and a posting history shows every run.

3

How do you handle floor plan, warranty, and deposits?

A generic ledger doesn't know a machine is floored or that a deposit belongs to a job.

Floor plan entries and lender statement import, claim numbers on warranty jobs, and reserved work order deposits.

4

Can we reconcile parts inventory and machines against the books?

If inventory is off, cost of goods sold and gross profit are off too.

Yes. Parts Inventory Reconciliation, nightly valuation reports, and a log of every machine cost change.

5

Who helps when the books need help?

A ticket that bounces between two vendors can cost you a close.

Accounting specialists, the 8/8 Support Guarantee, and Flyntlok Managed Accounting for U.S. dealers.

Comparing systems? The DMS Buyer's Guide Checklist covers the rest.

Get the buyer's checklist→
Go deeper

Proof from dealer controllers, and the team behind the integration.

See how dealers run their books with Flyntlok, hear from the accountants who build it, then run your own numbers.

RTL Equipment customer story cover: Grow with Control, with Flyntlok and Sage Intacct
Customer story
RTL Equipment, Bobcat dealer

Grow the business. Keep control of the books.

RTL Equipment grew from two Iowa stores to four across Iowa and Minnesota. Flyntlok runs the dealership, Sage Intacct runs the books, and the team gets 24 hours to review each closed invoice before it posts.

“I'm not searching for three different transactions. I'm searching for one.”

Katie Stephens, Controller, RTL Equipment

4

Locations across Iowa and Minnesota

24 hours

To review an invoice before it posts

1

Lookup per invoice instead of three entries

Read the RTL Equipment story→
Webinar cover: how leading dealerships gain better financial visibility with Flyntlok and Sage Intacct

Webinar

Better financial visibility with Sage Intacct

Baker Tilly and Craig Taylor Equipment's CFO on running dealership operations and accounting in separate, connected systems.

Watch the webinar

→
The Flyntlok team outside the Flyntlok office in Anchorage
The Flyntlok team in Anchorage
Who's behind it

Built by a former dealer. Backed by accountants who've closed dealer books.

Flyntlok was designed inside Craig Taylor Equipment, an Alaska dealership that now runs Flyntlok with Sage Intacct. Founder Sean McLaughlin chose to connect best-in-class accounting instead of building a ledger: “Why build a weaker version of something that already exists?” The accounting side is built and supported by people who've done the job. Lead Accounting Specialist Nic Thamert was the controller at a Minnesota farm and construction equipment dealer, and accounting product manager Michael Holland is a CPA.

  • Former dealer

    Founded by one, built for the shop floor

  • 3 systems

    QuickBooks Online, Sage Intacct, and Xero

  • 8/8 support

    Response in 8 minutes, solved in 8 hours

Meet the team→
See it with your numbers

See your own sales post to your books, start to finish

Book time with our team. We'll walk a sale, a payment, and a receiving voucher from Flyntlok into QuickBooks Online, Sage Intacct, or Xero, and talk through Managed Accounting if you want help on the books.

  • A walkthrough built around your accounting system and your locations

  • Payments, floor plan, and reconciliation on real screens

  • Implementation and migration at no cost, plus plain answers on switching

The Flyntlok team standing in front of a tractor
The people you'll talk to
Accounting FAQ

Common questions about Flyntlok accounting.

Straight answers on integrations, posting, payments, floor plans, and Managed Accounting.

Does Flyntlok have built-in accounting?

No, and that's on purpose. Flyntlok runs the dealership and posts to QuickBooks Online, Sage Intacct, or Xero, where your accountant keeps the general ledger, bank feeds, and financial statements. Dealer work like floor plans, warranty, and deposits is handled in Flyntlok, then posted to your books.

How does the QuickBooks Online integration work?

It's a two-way sync. Sales, work orders, rentals, payments, and receiving vouchers in Flyntlok create the matching transactions in QuickBooks Online, and customer balances sync back. The QuickBooks Online Manager shows what posted, with a posting history for every run. Flyntlok is an Intuit App Partner, and its support team is QuickBooks certified.

How does Sage Intacct work with Flyntlok?

Transactions, reference data, and balances sync both ways. Sage Intacct adds multi-entity consolidation and dimensional reporting, so you can see P&L by location, brand, salesperson, product line, or serial number. The integration has been live since August 2023.

Do you support Xero?

Yes, for dealers in Australia and New Zealand. Invoices, bills, and payments from every department post to Xero, and your accountant handles GST and BAS in Xero.

Can my controller review entries before they post?

Yes. Your team decides when entries post, automatically or after a review, and permissions control who can post or reverse them. Posting history in the QuickBooks Online Manager and Sage Controls shows the result of every run.

Can I keep my existing QuickBooks setup?

Yes. Flyntlok connects to your existing QuickBooks Online company. Your chart of accounts, bank connections, payroll, and history stay in place, and Flyntlok adds the dealership's transactions.

How does Flyntlok handle floor plans and warranty?

Floored machines can be received to a lender liability account, each machine's balance sheet shows on its dashboard, and floor plan interest can be imported from the lender's statement. Warranty and customer-pay work split on one work order, and warranty jobs keep the manufacturer's claim number.

How do payments work?

Through Gravity Payments, built into the sale. Customers can pay on Clover or Pax readers, by keyed card, text to pay, saved card, or ACH, and every payment posts to the invoice and reconciles with your bank deposits.

What is Flyntlok Managed Accounting?

It's a service from Flyntlok's accounting team for dealers who want accounting help on top of the software, currently offered only in the United States. There are three levels: Accounting Assurance, Dealer Financial Management, and Managed Accounting Operations, from statement review and inventory reconciliation up to bank reconciliation and payment posting.

Is Flyntlok AI included?

Yes. Smart Receive, Smart Tech Notes, AI Review, and Smart Campaigns come with every Flyntlok account at no extra cost. Texting costs for Smart Campaigns depend on your dealership's needs.