Part Purchases: To Be Ordered - Single Vendor Page

The To Be Ordered - Single Vendor Page includes a chart that organizes Purchase Order Requests for one single vendor with filterable columns. On the default layout, important columns include type, location, vendor, item, quantity, costs, salesperson, and more. The table’s selector and merge column are to the left. Users can create and save customizable layouts as well as choose shipping type, confirm and delete purchase requests, export table, and change chosen columns.To create purchase orders involving multiple vendors, use the To Be Ordered - Multi Vendor Page. See the Multi Vendor support article [Add Hyperlink to Multi-Vendor Support Article] for more information.[Add pictures/videos]

Filter/Search

To view a specific purchase plan, use the search tool to filter for either the SO Reference # (if created in the Point of Sale), or Item #. To view purchase plans made to a single vendor:

1. Filter by clicking on the Vendor’s filter icon
2. Select the desired vendor
3. And then select OK

The searches will filter for a manageable list of Part Purchase Requests ready to be all selected at once and then bulk ordered. The creator and salesperson are also a filterable classification allowing users to see which order requests they, or another user created.[Add pictures/videos]

Item, superseded Column

Users can access the item dashboard by clicking the item numbers listed in the item column. The item column includes item information such as if the item is Superseded, as well as if it is a stock order, or has a core. [picture of icons]

• Core:
• Superseded:

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Reference Column

Depending on if the Purchase Plan was created using the Point of Sale or the Item Dashboard, the reference line will include links to those the Purchase Plan references. Click the cell’s line to go to the plan’s sale order or item dashboard. There will be a red icon [picture of icon] in the cell symbolizing that the Sale Order has been deleted.The Notes column includes linked Work Orders (WO) to any Part Purchase requests that are affiliated with WOs, and the comments section includes merged information for any merged requests.[Add pictures/videos]

How to select bulk or specific Part Purchase Orders

The selecting column, located furthest left, allows users to select a specific Part Purchase Order, or select Bulk Part Purchase Orders. To select a specific Part Purchase Order, select the individual box in the selecting column and desired cell. When on the To Be Ordered - Single Vendor page, selecting multiple items with different vendors will create different Purchase Orders for each vendor.

• This is different from the To Be Ordered - Multi Vendor page, where selecting multiple items with different vendors will only create one Purchase Order

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How to confirm or delete Part Purchase Orders

Users can confirm or delete a specific Part Purchase Order by first, selecting the desired Purchase Order. Then, clicking the confirm button at the top right of the page. After clicking, a notification pops up asking for confirmation. Click Yes, do it! and a second notification confirms the decision. The page automatically redirects to the new Purchase Order that includes all previously selected items. To delete, click the Delete button on the Part Purchasespage and confirm by clicking delete again on the notification. Once clicked, a confirmation will appear confirming the PO Request no longer exists including on the Part Purchasespage.[Add pictures/videos]

How to export the Part Purchase Order table to Excel filter

Users can export the Part Purchase Order table to Excel by clicking on the Export button [picture of button]. Choose either Export all data, which exports all filtered data, or Export selected rows, which exports only the rows selected on the left column. Exporting automatically downloads as an Excel file, and will include all classifications on the Part Purchases page.[Add pictures/videos]

How to customize the Part Purchase Order Columns

Users can customize Part Purchase Order Columns by clicking on the Column Chooser button [picture of button]. After clicking, the Column Chooser tab pops up. Users can drag classifications between the column chooser tab and the table to reorder and decide which columns are displayed and the order they are displayed in. [Add pictures/videos]

How to change Shipping Type

Users can change the shipping type of the purchase order by clicking the shipping type tab down menu to choose. The shipping type can be changed when editing the Purchase Order on the next page. [Add pictures/videos]