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Just above the Labor Time field is the Labor Type field. This field will allow you to select one of your current labor types as a default for this item. The cost of the labor type selected and the labor time that is input will be used to find estimated labor times and cost or sub labor times and costs on work orders.

 

Here is an explanation of all the cost fields and how they are calculated:

  • Expected Parts Cost: This will be the current cost of the item being built multiplied by the quantity being built.
  • Actual Parts Cost: This is the cost of all the items on the BOM being multiplied by their needed quantity and summed together.

    Your expected part cost should equal the cost of the actual parts. This will help to accurately reflect the cost of that item.

  • Expected Labor Cost: We calculate this by taking what is set in the Item Labor field for the item being built, multiply it by the quantity being built, and then multiply it by the cost of the labor type that is set for that item.
  • Actual Labor Cost: This will be the billable time that is set on the work order, multiplied by the labor types' cost that is used to record the billable time.
  • Sublabor Cost: Using the labor time and labor type that are set for all item's on the BOM, we multiply the quantity needed of the item by the set labor time, and then multiply that result by the cost of the labor type.
  • Misc.Cost: A miscellaneous cost can be set by item. This cost will include anything that is not a labor cost or subpart cost when building or purchasing the item. This will field will take the miscellaneous cost of the item being built and multiply it by the quantity being built.
  • Subparts Misc. Costs: This will take all item's on the BOM, multiply the needed quantity to build by the amount set for Misc. cost of that item, and sum this result from all the items.
  • Total Costs: This will sum subparts, sub labor, labor, and all miscellaneous costs to show how much this or these items cost to build.
  • Expected Labor Time: This will be the time that is set in the Labor Time field of the item, multiplied by the quantity being built.
  • Actual Labor Time: This will be the time that is clocked in on the work order.
  • Sublabor Time: This will be the labor time that is set on each item of the BOM, multiplied by the quantity of that item needed to build.

Along with the new reporting, you can now update the cost and labor time of an item when the final grade is submitted.

When the final grader goes to sign off on the work order, they will get two comparisons.

  • Unit Cost will show what is currently set as the cost (Expected) vs what the subparts cost is per item (Actual).
  • Unit Labor will show what is currently set in the item labor field for the item (Expected) vs how much time was clocked on the work order per item (Actual).

Below both comparisons are checkboxes that default to not checked. Checking these will update their respective field for the item being built. If the work order is linked to a sales order, we will go out and update the cost of that item on the sales order.

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